Personal Assistant (PA) : Putney

Package: £25-30,000 plus Pension, Healthcare, Private Health, 25 Days Holiday

My client, a leading supplier of IT & software solutions require a Personal Assistant to provide high level of confidential support to the CEO and Group FD as well as to provide a comprehensive, efficient and effective administrative service to the Group of businesses.

Responsibilities:

Managing CEO?s and Group FD diary and inbox on a daily basis : Ongoing

? Ensuring CEO and Group FD is aware of appointments
? Arranging Board Meetings
? Rearrange meetings to accommodate business
? Arrange off-site meetings including international meetings
? Organise travel : train, flights when required - Hotel Bookings
? Organise team 1:1?s on a monthly / quarterly basis
? Making sure appointments are booked
? Passing urgent messages & Passing on relevant information to relevant Senior Management Team when CEO is on leave
? Send e-mails out i.e. communicate to company on behalf of CEO such as presentations or any important news such as new Senior Management Appointment
? Check that e-mails are actioned in CEO?s and Group FD?s absence
? Ensure that the CEO?s daily schedule is run smoothly

Communication : Ongoing

? First point of contact to CEO and Group FD
? To be able to communicate and relate with all levels of staff
? Work with Senior Management Team on a day to day basis and assist where necessary
? To ensure the smooth running of administration & Customer Service
? To be able to communicate and work with Board of Directors
? To be able to communicate with CEO?s client contacts on a day to day basis
? To be able to communicate with Brokers, Analysts, Shareholders, Investor Relations and Financial PR

Typing : Ongoing

? Produce thank you letters on behalf of CEO and Group FD
? Assist Group FD with typing correspondence
? Assist with presentations
? Circulate Board Meeting and Senior Management Meeting minutes
? Offer Letters and Contracts for Senior Management
? Type Letters to customers and suppliers
? Collate and produce Board Pack

General : Ongoing

? CEO?s Expenses
? Provide lunch and refreshments for meetings
? Photocopying, Printing & Binding
? Company Mobile Phones

Key words, ?PA?, ?Administration?, ?administrator?

We are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003